TITLE
Recommendation to adopt Plans and Specifications No. R-6855 for Paramount Boulevard, from Candlewood Street to Artesia Boulevard, Phase II (56th to Artesia); award the project to, and authorize City Manager to execute all documents necessary to enter into a contract with R. J. Noble Company, in an estimated amount of $1,034,787, plus a 10 percent contingency of $103,479, for a total of $1,138,266, and to execute any necessary amendments thereto; and
Increase appropriations by $852,942, in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW) for construction and construction inspection costs related to this project. Funding for this project is from the American Recovery and Reinvestment Act of 2009 (ARRA). (Districts 8,9)
DISCUSSION
As part of the American Recovery and Reinvestment Act of 2009 (ARRA), certain funds were set aside for the rehabilitation of roads. Projects to be done under this program had to be ready to start construction immediately, listed as a federal aide urban route (FAU) by the Federal Highway Administration, and listed in the State's Transportation Improvement Program. Paramount Boulevard from Candlewood Street to Artesia Boulevard fell within this category and was approved for funding under this ARRA program. While most of the ARRA funded projects were awarded last summer, this project was delayed to allow for coordination with other projects in the area, including Paramount Phase I.
The anticipated rehabilitation work on Paramount Boulevard will consist of: replacing damaged curbs, gutters, removing old asphalt and resurfacing the street with rubberized asphalt, installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently, in order to expedite implementation of this project. The project was advertised for bids on November 15, 2010, and bids were opened December 17, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, <http://www.PlanetBids.com> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 503 firms registered on the website and were notified via automatic email notice including 48 located in Long Beach. Sixteen sets of bid documents were purchased by prospective bidders, and nine bids were received. Of the bidding firms, one is a local business, and none are certified MBE and/or WBE. There were no DBE registered firms that submitted bids. R. J. Noble Company, of Orange, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, a Categorical Exemption CEP-473-04 has been issued for this project. In addition, a categorical exclusion was secured under the National Environmental Policy Act.
This matter was reviewed by Deputy City Attorney Linda Trang on February 2, 2011, and by Budget Management Officer Victoria Bell on February 7, 2011.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material, as well as recycled rubber from old tires. It is estimated that up to 2,700 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, and all concrete work will include recycled waste ash, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on March 1, 2011, to authorize commencement of this Public Works project.
FISCAL IMPACT
This project is funded from the American Recovery and Reinvestment Act (ARRA). Since these funds are not yet appropriated, an appropriation increase of $852,942 in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW) is requested. Proposition 42 funds for the balance of $500,000 for the project cost are currently budgeted in the Gas Tax Street Improvement Fund (SR181) in the Department of Public Works (PW). There is no impact to the General Fund. This project will create an estimated 13 full-time equivalent (FTE) local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER