TITLE
Adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Strictly Technology, LLC, of Fort Lauderdale, FL, for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded under the TIPS-USA contract, in an annual amount not to exceed $50,000 until the TIPS-USA contract expires on May 31, 2028, with the option to renew for as long as the TIPS-USA contract is in effect, at the discretion of the City Manager (Citywide); and
Authorize City Manager, or designee, to execute multiple agreements with these two vendors in an annual aggregate amount not to exceed $250,000 for the purchase of computer equipment, parts and related products. (Citywide)
DISCUSSION
City Council approval is requested to enter into new contracts with Southern Computer Warehouse (SCW) and Strictly Technology for the purchase of computer equipment, parts and related products. These two contracts were competitively procured and current contracts exist with TIPS-USA.
On June 21, 2022, the City Council authorized the City Manager to execute contracts with SCW and Strictly Technology for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded under the TIPS-USA Contract No. 200105, until the TIPS-USA contract expires on May 31, 2023. The contract was not extended, and a new contract was executed. The new contract number is 230105 which expires May 31, 2028 with a one-year consecutive option for renewal.
The Technology and Innovation Department (TID) is responsible for the procurement of various computer equipment, parts, and related products for all City of Long Beach (City) departments. These two contracts are with companies that TID regularly contacts for pricing for these types of computer equipment, parts and related products. Putting contracts in place with these vendors will streamline the process of procuring as-needed computer equipment and related products without requiring TID to bid out for these items each time there is a need to procure them.
City Charter Section 1802 provides an alternative procurement method by permitting the City to participate in joint and cooperative purchasing of services, supplies, materials, equipment, and labor with other cities, counties, districts, State and Federal governments or other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on August 23, 2023, Purchasing Agent Michelle Wilson on August 16, 2023 and by Budget Analysis Officer Greg Sorensen on August 18, 2023.
TIMING CONSIDERATIONS
City Council action is requested on September 12, 2023, to ensure execution of the two new contracts is done expeditiously.
FISCAL IMPACT
Expenditures for as-needed computer equipment and related products will not exceed the annual aggregate amount of $250,000. Sufficient appropriation is budgeted in the General Services Fund Group in the Technology and Innovation Department to support this activity. These expenditures are recovered through direct billing to the requesting departments. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LEA D. ERIKSEN
DIRECTOR
TECHNOLOGY AND INNOVATION
APPROVED:
THOMAS B. MODICA
CITY MANAGER