TITLE
Recommendation to adopt Plans and Specifications No. R-6800 for Paramount Boulevard from Candlewood Street to Artesia Boulevard, Phase I (Candlewood to 56th); award the project to, and authorize City Manager to execute all documents necessary to enter into a contract with All American Asphalt, in an estimated amount of $334,237, plus a 10 percent contingency of $33,424, for a total of $367,661, and to execute any necessary amendments thereto; and
Increase appropriations by $431,173, in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW) for construction and construction inspection costs related to this project. Funding for this project is from Federal Highway Administration Demonstration Funds. (Districts 8,9)
DISCUSSION
In 2005, Representative Linda Sanchez secured for the City $431,173 in Federal Highway Administration Demonstration funds for the resurfacing of Paramount Boulevard, between Candlewood Street and Artesia Boulevard. The funding was programmed with an expenditure year of 2010-2011. Based on this timeline, the project was recently put out to bid and can now be awarded.
The anticipated rehabilitation work on Paramount Boulevard will consist of: replacing damaged curbs and gutters, removing old asphalt and resurfacing the street with rubberized asphalt, installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on November 15, 2010, and bids were opened on December 15, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 472 firms registered on the website were notified via automatic email notice, including 44 located in Long Beach. Fourteen sets of bid documents were purchased by prospective bidders, and two bids were received. Of the bidding firms, one is a local business, and none are certified MBE and/or WBE. There were no DBE registered firms that submitted bids. All American Asphalt, of Corona, CA, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, a Categorical Exemption CEP-473-04 has been issued for this project. In addition, a categorical exclusion was secured under the National Environmental Policy Act.
This matter was reviewed by Deputy City Attorney Linda Trang on February 2, 2011 and by Budget Management Officer Victoria Bell on February 3, 2011.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material, as well as recycled rubber from old tires. It is estimated that up to 1,200 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, and all concrete work will include recycled waste ash diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on March 1, 2011 to authorize commencement of this capital improvement project. Contract work should begin in April and is estimated for completion in October 2011.
FISCAL IMPACT
This project is funded by Federal Highway Administration Demonstration Funds. Since these funds are not yet appropriated, an appropriation increase of $431,173 in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW) is requested. Matching funds of $225,260 for this project are budgeted in the Gas Tax Street Improvement Fund (SR 181) (Proposition 42 funds) in the Department of Public Works (PW). There is no impact to the General Fund. This project will create an estimated five full-time equivalent (FTE) local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER