TITLE
Recommendation to adopt Plans and Specifications No. R-6968 for the Rehabilitation of Redondo Avenue, between 2nd Street and Anaheim Street; award the contract to Nobest, Inc., of Garden Grove, California (SBE, not an MBE, WBE, DBE or Local), for the base bid in the amount of $1,789,000 and the additive bid in the amount of $361,460, for a total of $2,150,460; authorize a ten percent contingency in the amount of $215,046, for a total contract amount not to exceed $2,365,506; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto. (Districts 2,3,4)
DISCUSSION
The street infrastructure on Redondo Avenue between 2nd Street and Anaheim Street is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, alley entrances, sidewalks and the trimming or shaving of tree roots; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; modernizing the Broadway and Redondo Traffic Signal; and installing pavement markers, markings, traffic stripping, signing and curb paint. The project will also include concrete bulb-outs at three of the four corners of the Broadway and Redondo intersection, as well as an enhanced concrete crosswalk. A vicinity map showing the project location is attached.
This project was advertised in the Press-Telegram on October 4, 2013, and 2,443 potential bidders specializing in construction were notified of the bid opportunity. Of those bidders, 83 sets of bid documents were purchased or downloaded via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing> and was also sent to several trade publications and plan rooms catering to these groups within the construction industry. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Nine bids were received on November 6, 2013. Of those nine bidders, none were Minority-owned Business Enterprises (MBEs), none were Women-owned Business Enterprises (WBEs), none were Disadvantaged Business Enterprises (DBEs), three were certified Small Business Enterprises (SBEs), and one was a Long Beach business (Local). Nobest, Inc., of Garden Grove, California, was determined to be the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses were encouraged to submit bids for City contracts. The Purchasing Division assisted businesses with registering on the Bids Online database to download bid specifications. Through outreach, 238 Long Beach vendors were notified to submit bids, of which five downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Linda Vu on November 14, 2013, and by Budget Management Officer Victoria Bell on November 19, 2013.
SUSTAINABILITY
The old asphalt material to be removed under this contract will be recycled into new asphalt concrete, or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 122 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be statutorily exempt.
TIMING CONSIDERATIONS
City Council action on this matter is requested on December 3, 2013 to allow commencement of this public works project
FISCAL IMPACT
The total contract award amount not to exceed $2,365,506 includes both the base bid and the additive bid. Sufficient Proposition C funds for this project are budgeted in the Transportation Fund (SR 182) in the Department of Public Works (PW). Approval of this recommendation will provide continued support to the local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE JOHN GROSS
ACTING DIRECTOR OF PUBLIC WORKS DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER