TITLE
Recommendation to adopt Plans and Specifications No. R-6974 for the improvement of Artesia Boulevard, between the west City limit and Butler Avenue; award the contract to Sully Miller Contracting, of Brea, CA, for the base bid in the amount of $744,660, and additive bid items AB-1 through AB-22 in the amount of $94,913, for a total of $839,573, plus a 15 percent contingency of $125,936, for a total contract amount not to exceed $965,509; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto;
Authorize City Manager, or designee, to execute all documents necessary to enter into a Cooperative Agreement with the City of Compton, including any necessary amendments thereto, for reimbursement of additive bid costs for items AB-1 though AB-22 in the amount of $94,913, plus a 15 percent contingency of $14,237, and prorated costs estimated at $22,186 for design, construction engineering and inspection, project management and administration, for an estimated prorated share amount of $131,336; and
Increase appropriations in the Transportation Fund (SR 182) in the Public Works Department (PW) by $1,235,402. (District 9)
DISCUSSION
The street infrastructure on Artesia Boulevard between the west City limit and Butler Avenue is in need of rehabilitation. The Artesia Boulevard rehabilitation work consists primarily of pavement crack filling, milling and street resurfacing; replacing damaged driveways, sidewalks and curbs; installing bus pads, traffic striping, markings, and markers; traffic control; water quality best management practices; and related improvements between the west City limits and Butler Avenue, adjacent to Compton Community College. A Vicinity Map is attached.
The majority of the Artesia Boulevard Improvement Project is located in the City of Long Beach. However, due to the location of the Long Beach/Compton city boundary in the vicinity of the Artesia Boulevard intersection with Susana Road/Harbor Avenue, work within the City of Compton was included in the project to facilitate pavement rehabilitation work and minimize public inconvenience. The project was certified as Categorically Exempt on June 5, 2013. No further action is required to comply with the California Environmental Quality Act (CEQA).
This project was advertised in the Press-Telegram on April 25,2014, and 2,779 potential bidders specializing in construction were notified of the bid opportunity. Of those bidders, 58 sets of bid documents were purchased or downloaded via the electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing, and was also sent to several trade publications and plan rooms catering to these groups within the construction industry. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Four bids were received on May 28, 2014. Of those four bidders, none were Minority-owned Business Enterprises (MBEs), Women-owned Business Enterprises (WBEs), Disadvantaged Business Enterprises (DBEs), or certified Small Business Enterprises (SBEs), and one was a Long Beach business (Local). Sully Miller Contracting, of Brea, CA (not an MBE, WBE, SBE or Local), was the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Bids Online database to download bid specifications. Through outreach, 268 Long Beach vendors were notified to submit bids, of which five downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber June 26, 2014, and by Budget Management Officer Victoria Bell on July 9,2014.
SUSTAINABILITY
The old asphalt material to be removed under this contract will be recycled into new asphalt concrete, or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 402 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on July 22, 2014 to allow commencement of this Public Works project and coordination with Compton Community College.
FISCAL IMPACT
The total contract award amount is not to exceed $965,509. The total project cost will be supported by Proposition C funds and is estimated at $1,235,402. Since the budget is not yet appropriated, an appropriation increase of $1,235,402 is requested in the Transportation Fund (SR 182) in the Public Works Department (PW).
According to the terms of the proposed Cooperative Agreement, the City of Compton will reimburse the City $131,336 of the total project cost within 30 days of the executed Agreement. Approval of this recommendation will provide continued support to the local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER