TITLE
Recommendation to adopt Specifications No. RFP PD08016 authorizing City Manager to award a contract and any amendments thereto with DeBilio Distributors, Inc., for providing jail meal services at the Long Beach City Jail, in an annual estimated amount not to exceed $320,000 plus a 10 percent contingency if necessary and if funds are available, for a period of three years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (District 2)
DISCUSSION
City Council approval is hereby requested to enter into a contract with DeBilio Distributors, Inc., for providing jail meal services at the Long Beach City Jail. The facility maintains a daily average population of 140 inmates, and provides three meals a day per inmate. The City of Long Beach provides products and services that meet standards mandated by the State of California regulations for detention facilities.
The Request for Proposals (RFP) was advertised on May 22, 2008, and 53 potential proposers specializing in food services were notified of the RFP: 10 are Minority-owned Business Enterprises (MBEs), 11 are Women-owned Business Enterprises (WBEs), 10 are Long Beach businesses, and 9 are certified Small Business Enterprises (SBEs). The RFP was made available from the Purchasing Division, located on the Plaza Level of City Hall, and the Division's website at www.longbeach.gov/purchasing. An announcement was also included in the Purchasing Division's weekly update of Open Bid/RFP Opportunities, which is sent to 30 local, minority, and women's business groups.
The proposals were reviewed by a panel consisting of a Police Sergeant and Detention Officer Supervisor; a Police Administrative Analyst; two Public Health Nutritionists; and the City Health Officer. DeBilio Distributors, Inc., was selected based on menu selection, satisfactory references relating to quality and service, and price. DeBilio Distributors, Inc., of Anaheim, CA (not a WBE, MBE or SBE), was the selected vendor.
This item was reviewed by Deputy City Attorney Amy R. Burton on August 8, 2008 and Budget Management Officer Victoria Bell on August 14, 2008.
TIMING CONSIDERATIONS
City Council action is requested on September 2, 2008 to ensure that the new contract for jail meal services is in place effective October 1, 2008.
FISCAL IMPACT
The annual cost of this contract is estimated to be $320,000. Funding is budgeted in the General Fund (GP) of the Police Department (PO). The City will have the option of adding expenditures up to 10 percent (or ,$32,000) above the contract amount, if necessary and if funds are available.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
Lori Ann Farrell
Director of Financial Management/CFO
Anthony W. Batts
Chief of Police
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |