TITLE
Recommendation to authorize City Manager, or designee, to execute a fourth amendment to Contract No. 34265 with West Coast Arborists, Inc., of Anaheim, CA, for as-needed tree trimming services, to extend the term through March 31, 2021, and increase the amount by $3,400,000, for a revised total amount not to exceed $11,340,000. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34265 with West Coast Arborists, Inc., for as-needed tree trimming services, to extend the term through March 31, 2021, and increase the contract authority by $3,400,000, for a revised total amount not to exceed $11,340,000.
On May 10, 2016, the City Council adopted Specifications No. ITB PW15-119 and awarded a contract to West Coast Arborists, Inc., for as-needed tree trimming services in the public right-of-way, excluding parks, in an annual amount of $1,860,000, for a period of two years with the option to renew for two additional one-year periods. On February 18, 2020, the City Council approved a third amendment to Contract No. 34265 with West Coast Arborists, Inc., to extend the term through September 30, 2020, and increase the contract authority by $500,000 for a total contract amount not to exceed $7,940,000. The contract covers the annual grid trimming, stump grinding, as-needed emergency response, and other services needed to maintain the urban forest.
Extending the term of the contract through March 31, 2021, will provide adequate time for staff to complete a new procurement process without interruption to services. This amendment will also provide resources to address items that were awarded one-time funding in the FY 20 first budget appropriation adjustments. Additional contract authority is needed for tree services for the Residential Street Improvements Program and the ADA Accessibility Programs prior to the start of street improvement and sidewalk repair work.
This matter was reviewed by Deputy City Attorney Amy R. Webber on July 13, 2020, Deputy Finance Director Sandy Tsang-Palmer on July 17, 2020, and by Budget Analysis Officer Julissa José-Murray on July 27, 2020.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34265 is requested on August 18, 2020, to ensure continuity of tree trimming services.
FISCAL IMPACT
This recommendation will extend the contract terms with West Coast Arborists, Inc., through March 31, 2021, and increase the contract authority by $3,400,000 for a revised contract amount not to exceed $11,340,000. Sufficient appropriation to support the extended term and additional contract authority is budgeted in the General Fund Group and the Capital Projects Fund Group in the Public Works Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. This recommendation will continue to provide support to the local economy by assisting in the preservation of employment for 15 full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER